SCHOOL COLLECTIONS
Do you have a clear view of collections at your school?
Pending payments, receipts waiting for review, families that need follow-up, and tuition that ends up overdue.
EduPilot helps you see what is happening with collections and what needs attention.
Pilot program available for selected schools.
THE CHALLENGE
Collections get harder when every payment needs follow-up
The problem is not always that families do not want to pay. Often the administrative team simply lacks enough visibility to know what has already been paid, what still needs review, and what is close to becoming overdue.
Payments waiting to be identified
Transfers and receipts that need review before each account status can be updated.
Receipts pending review
Files submitted by families that the administrative team still needs to validate.
Constant follow-up
Time spent checking who paid, who is still pending, and which families need attention.
Overdue tuition
Payments that reach overdue status before the team can follow up in time.
REAL RESULTS
More payments received within the expected period
67.6%
Before
89.7%
With EduPilot
More than 22 points of improvement in payments received within the expected period
At one of the first schools that implemented EduPilot, the share of tuition received within the expected collection period moved from 67.6% to 89.7%. With better visibility of payments, receipts, and outstanding accounts, the team could identify earlier what needed follow-up.
The observed improvement was 22.1 percentage points.
Result observed at a school using EduPilot. Results may vary depending on each institution’s operations, policies, and collections process.
Request to joinMORE VISIBILITY. BETTER FOLLOW-UP.
A clear view of your collections
EduPilot centralizes the information your team needs to understand collection status and act before outstanding items become a problem.
See what needs attention
Review pending, approved, and overdue payments from one place.
Follow up on receipts
Receive receipts submitted by families and keep an orderly review and approval process.
Understand your receivables
Use reports and metrics to see how collections evolve during the school year.
HOW IT WORKS
From the payment request to collections follow-up
- 01
Create the requests
Create individual, bulk, or scheduled payment requests for items such as tuition and enrollment.
- 02
Families report their payments
Parents can view their requests and upload a payment receipt from their portal.
- 03
Your team reviews and controls
Administrative staff can review incoming payments and keep their status up to date.
- 04
See where to act
Review outstanding items, due dates, and reports so follow-up focuses where it is actually needed.
PILOT PROGRAM
Want to improve collections at your school?
Learn about EduPilot and join our pilot program for selected schools.
Try it for up to 6 months at no cost.
We want to work closely with schools looking to improve collections control and measure results across several payment cycles.
Pilot duration and availability are determined according to each school’s characteristics and needs.
Request to joinLimited places for selected schools.
Frequently asked questions
How can a school improve collections?
Visibility over outstanding payments, due dates, and receipts lets the administrative team focus follow-up before tuition becomes overdue.
What is school collections software?
It is a platform that helps a school manage payment requests, receipts, payment statuses, outstanding items, and collections reports from one place.
Is the pilot program really at no cost?
Yes. Selected schools can use EduPilot at no cost during the period defined for their pilot, for up to 6 months.
Does every school receive 6 months?
Not necessarily. Pilot duration is defined according to the school’s characteristics, operations, and the objectives we agree for the trial.
Do I need to change how I receive payments?
No. EduPilot can fit into your school’s current collections process and help you keep better control and visibility of requests, payments, and receipts.
Does EduPilot automatically reconcile bank transfers?
Payment review and approval remain part of the school’s administrative process. EduPilot helps centralize the information and keep control of each payment’s status.
What happens when the pilot ends?
We will review the results together and the school can decide whether to continue using EduPilot.
Do I have to migrate my entire school system to use EduPilot?
Not necessarily. The goal of the pilot is to evaluate how EduPilot can fit into the school’s current process and improve collections visibility and follow-up.
Start measuring and improving your collections
See how EduPilot can help you get a clearer view of payments, outstanding items, and overdue balances.
Request to joinPilot program for selected schools.