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EduPilot logoEduPilot

School fee collection for private schools

Optimize collections. Get more tuition paid on time.

EduPilot centralizes and automates your school’s collections process: it generates charges, tracks due dates, records and reconciles payments, and gives you visibility into the status of receivables.

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  • Increase on-time collections
  • Reduce inflow to overdue balances
  • Manage overdue payments
Tuition collections process
Illustration of the collections flow: request, due date, payment, and reconciliation.

Built for schools with a recurring collections operation

EduPilot is designed for private schools that manage hundreds of students, multiple payment concepts, due dates, discounts, unidentified payments, and receivables follow-up.

  • Leadership
  • Administration and finance
  • Parents and guardians

Improve your collections performance

EduPilot organizes the process around three outcomes: increasing on-time payments, reducing overdue inflow, and managing payments that need follow-up.

  1. 1

    Increase on-time collections

    Give families clarity on what they owe, when it is due, and the status of their payments. The collections team can follow up before the due date.

    • Scheduled requests
    • Due dates
    • Family portal
  2. 2

    Reduce inflow to overdue balances

    Identify what is coming due and what needs attention so you can act before delays accumulate.

    • Upcoming due dates
    • Updated balances
    • Account-level follow-up
  3. 3

    Manage overdue payment recovery

    Centralize overdue balances, follow-up, and reconciliation to keep the school’s receivables up to date.

    • Overdue receivables
    • Reported payments
    • Reconciliation

How EduPilot works

From generating the charge to reconciling the payment, every stage is recorded in one platform.

  1. 1

    Generate

    Create individual, bulk, or scheduled payment requests according to the school’s rules.

  2. 2

    Communicate

    Each family reviews their charges, balances, and due dates in their portal.

  3. 3

    Follow up

    Identify payments coming due, overdue items, and accounts that need attention.

  4. 4

    Reconcile

    Match payments to their requests and keep collections status up to date.

Measure and operate collections from one place

See how much is collected on time, which payments need attention, and how the school’s receivables are evolving.

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Manage the full collections cycle

EduPilot brings charge generation, follow-up, payments, and reconciliation into a single flow.

Charges and due dates

Configure and generate the charges that apply to each student.

  • Scheduled requests
  • Due dates
  • Scholarships and discounts

Payments and reconciliation

Match each payment to the corresponding charge and keep balances up to date.

  • Payment recording
  • Association with requests
  • Bulk reconciliation

Receivables and follow-up

See what is pending, what is overdue, and what needs attention.

  • Upcoming due dates
  • Overdue receivables
  • Reports

Family experience

Give families clarity on what they need to pay and the status of their account.

  • Parents portal
  • Balances and concepts
  • Payment status

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Information for operations and leadership

The collections team needs to know what to handle today. Leadership needs to know how collections are performing.

Collections operations

Review due dates, pending payments, and exceptions to prioritize daily work.

Collections performance

Analyze on-time collections, overdue receivables, and recovery of late payments.

Frequently asked questions

What is EduPilot?

EduPilot is a collections platform for private schools. It centralizes payment request generation, due-date follow-up, payment recording and reconciliation, and receivables review.

How does EduPilot help improve collections?

EduPilot organizes the process from generating the charge through reconciliation. That makes it possible to follow up on on-time payments, identify due dates, and keep receivables information up to date.

Does EduPilot receive or hold tuition funds?

No. EduPilot manages information related to the school’s charges and payments, but it does not hold the funds from transfers received by the institution.

Can I manage different concepts, scholarships, and discounts?

Yes. The school can manage different payment concepts and apply the corresponding configuration to each student.

How do parents access EduPilot?

Families can access EduPilot through a web browser or the EduPilot mobile app to view payment concepts, balances, due dates, and payment status. Installing the app is optional; the parent portal is also fully accessible from the web.

Does EduPilot work for schools with multiple campuses?

Yes. EduPilot is designed for educational organizations that operate more than one school and need to keep financial operations organized by campus.

How much does EduPilot cost?

EduPilot offers plans according to each school’s needs. You can review the details on our pricing page or book a demo to discuss your operation.

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Find the right plan for your school

See what each plan includes based on the size and needs of your operation.

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